Job Specifications

  • LocationNew York,New York
  • Published2 months ago, 2021-02-18T03:03:21Z
  • 2021-02-21Full Time

Assistant Property Manager

At Brookfield Properties, our success starts with our people. People like you.

We develop, operate, and manage more than 650 properties and 325 million square feet of real estate across the globe. It's a feat that wouldn't be possible without our team, a diverse group of creative visionaries and innovative experts who are relentless in pursuit of one goal: to ensure our buildings don't simply meet the needs of our tenants, residents, and communities - but exceed them, every day.

Here, transparency and integrity are more than just tenets of our organization - they're the bedrock of our culture. We value openness, honesty, and responsibility among our employees …and are committed to providing them - and all of our partners - with the same. From keeping our workforce informed about our business performance to communicating clearly with clients, tenants, and residents, at Brookfield Properties, transparency and integrity are always our top priorities.

If you're ready to be a part of our team, we encourage you to apply.

Job Scope

Work closely with the Senior Property Manager to coordinate contracted capital and tenant improvement projects.

Job Responsibilities
  • Maintain proper tenant relations by periodic visits, e-mails and telephone conversations to ensure a high standard is maintained regarding all facets of building operations and services
  • Coordinate all tenant requests, including moving, deliveries and any special request
  • Prepare approval forms for purchase order requests
  • Oversee the Building Office, Engineering, Security and Cleaning contract services
  • Maintain, implement and perpetuate the policies and procedures of Brookfield Office Properties
  • Management and approval of employee hours worked
  • Conduct daily inspection walk-throughs of common areas, including lobbies, multi-tenant corridors and restrooms and building exterior
  • Conduct monthly inspections with cleaning contractor
  • Coordinate and follow-up with vendors on various building works
  • Coordinate construction and alterations with both Building and Tenant construction contractors
  • Oversee construction in the Building, including coordination with Expeditor for Building Department Permits, Special Inspections and necessary sign-offs
  • Maintain a positive work atmosphere by acting and communicating in a manner so that you get along with customers, clients, co-workers and management
  • Maintain Building Contract sheet
  • Prepare Contract Approval Forms
  • Prepare Contracts for vendors and contractors working on building capital and non-recurring projects
  • Maintain Project Folders
  • Update Capital Improvements and Non-Recurring Projects' schedule
  • Prepare RFP's for Capital and Non-Recurring projects
  • Prepare Approval Forms for non-budgeted project
  • Prepare, track and maintain Project Status Sheets
  • Conduct Leasing walk-throughs
  • Attend variety of meetings and provide detailed summary to Supervisor
  • Additional tasks, as directed by Supervisor

Technical Experience
  • Proficient with Microsoft Office Products (Outlook, Excel)
  • Experience with Yardi, Procore / Honest Building is a plus

Requirements

not available